Med Spas & Aesthetic Clinics
Your phone rings mid-treatment. Don't lose that consultation.
AI receptionist that books consultations, answers treatment questions, follows up with inquiry-stage leads, and manages multi-session plans, with the discretion your clients expect.
Jessica·EnglishClick to start a conversation
The economics of a missed call
of consumers expect an immediate response to sales or service inquiries
of customers buy from the business that responds first
of consumers spend more with businesses that deliver excellent service
Sources: HubSpot, InsideSales, Salesforce
What it does
Built for how aesthetic clinics actually run.
Consultation booking
AI books initial consultations and follow-up appointments. Checks practitioner availability and matches the right specialist to the requested treatment.
Treatment information
AI answers common questions about procedures (Botox, fillers, laser treatments, microneedling) including recovery time and session counts.
Lead follow-up
AI calls leads who inquired but did not book. Re-engages them with personalized messaging about their area of interest.
Treatment plan reminders
AI reminds patients about upcoming sessions in their treatment plan. Botox touch-ups, filler maintenance, laser sessions - all tracked and scheduled proactively.
Discretion and privacy
AI handles sensitive aesthetic inquiries with professionalism and discretion. Callers feel comfortable discussing treatments without judgment.
After-hours and weekend coverage
Most aesthetic inquiries happen in the evening. AI answers 24/7 so potential clients can book immediately, not next business day.
Hear our AI in action
Call our sales assistant Jessica to experience a live AI conversation. Same voice technology we build into clinic-specific receptionists.
Why now
Aesthetic buyers decide at 9pm. Your team does not.
Aesthetic inquiries peak in the evening
AI answers 24/7 so leads can book when inspiration strikes, not when your front desk is back at their shift.
Leads research multiple clinics
First to respond wins. AI calls ad leads back within seconds of form submission, before a competitor can.
Multi-session plans need tracking
AI proactively schedules next sessions for laser, Botox touch-ups, and filler maintenance. Revenue stays predictable.
Staff busy with in-clinic patients
AI handles phone inquiries so staff can focus on treatment rooms. No calls dropped because the receptionist is walking a client out.
How it works
From missed call to booked consultation.
Client calls or AI follows up
AI answers inbound calls instantly. For ad leads, AI calls back within seconds of form submission.
AI qualifies and books
Answers treatment questions, checks practitioner availability, and books the consultation or next session.
Confirmation and follow-up
Client gets SMS confirmation. AI tracks the treatment plan and schedules the next session proactively.
Choice architecture
What AI handles. When a human joins.
AI covers the routine 80 percent. Your practitioner steps in for the nuanced 20 percent, briefed with full context.
AI handles
Routine, instantly
A human joins
With full context
Your escalation rules are set during onboarding. Adjust anytime through your account manager.
What you get from us
Your partner, not just a tool.
Every clinic runs differently. We build around your workflow, your pricing, and your practitioners. Not a self-serve template you configure alone.
Week 1
Discovery and configuration
We map your treatment menu, price ranges, practitioner schedules, and escalation rules. We listen to recent calls to learn how your team actually speaks to clients.
Week 2
Build and test
We build your AI, connect it to your booking system and CRM, and run test calls through realistic scenarios. You review recordings and tell us what to fine-tune before go-live.
Ongoing
Weekly calibration
Your account manager reviews call transcripts weekly, updates the agent as your services evolve, and flags any conversation that needs your attention. Not a ticket queue.
Integrations
Connects to the tools your clinic already uses.
AI writes bookings, notes, and follow-ups straight into your stack. No double entry, no CSV imports.
Plus 7,000+ apps via Zapier, Make, and n8n. If your system has an API, we connect it.
Enhanced handoff
How the handoff works.
When a client needs the practitioner, AI does not just transfer. It briefs them first, so the client never repeats themselves.
Books, reschedules, answers treatment and pricing questions, sends SMS confirmation.
No repeating. AI stays on to book the consultation afterwards.
FAQ
Frequently asked questions.
Ready to stop missing consultations?
Let AI handle the phones so your team can focus on what matters, delivering exceptional patient experiences.
Book a free consultation